Margin requirements for hard copy documents: Top margin 1-1/4 inch, bottom, left and right no smaller than 3/4 inch. The last page should have space for a recording sticker or it will be placed on the back of the last page.*
Paper size: Letter or Legal (8.5x11 or 8.5x14)
Font size: No smaller than 9
All documents must have original signatures. NO PHOTOCOPIES ACCEPTED.
If the document is handwritten, it must be legible.
All hard copy documents shall be single sided only.*
Print quality must be legible for the scanner to read and produce an acceptable image.
If there is a question about the legibility of a document, the recorder will be happy to test scan the page(s) in question.
Please include an appropriate size self-addressed stamped envelope if you are not waiting to take your recordings or if you do not have a courthouse mailbox.
*Ref. VA code sections 17.1-223 and 17.1-227 Please note that land records are recorded from 8:30 a.m.-4 p.m., Monday through Friday. Also note that currently the Clerk's Office does accept e-recordings for deeds through both Simplifile and CSC.